Audit
Reconcile Physical Assets With Financial Records, Automatically
Run verification cycles that prove location and condition against the register — close ghost assets and spreadsheet gaps before finance or audit asks.
Overview
What audit covers in the platform
Plan, sweep, match, and close share one verification path on the asset record.
Manifest-based cycles
Start from the register, then prove what is physically present.
RFID and scan sweeps
Run site counts with HAL-ready hardware or mobile scanning.
Exception closeouts
Variances resolve on the same timeline finance and audit read.
Reconcile path
Challenges
What audit workflows solve
Books and floor disagree
The register says one count; the site walk finds another — and nobody trusts either list.
Ghost assets linger
Disposed or missing items stay on the books because verification never closed the gap.
Spreadsheet audits stall
Teams export, count, and paste for weeks — then the evidence is already stale.
Exceptions go dark
Mismatches live in email threads instead of a tracked closeout on the asset.
Capabilities
What audit workflows deliver
Need depreciation and ROU next? Continue to Financial Management.
How it works
Five steps, one reconcile cycle
- Plan
- Sweep
- Match
- Resolve
- Close
Outcomes
What teams gain from register-backed audits
Fewer ghost assets
Missing and disposed items leave the books with a verified trail.
Faster verification
Sweeps and matches replace weeks of spreadsheet counting.
Trusted closeouts
Exceptions resolve on the asset — ready when finance or audit asks.
Who it's for
Built for the teams that own the count
Three roles. One reconcile cycle.
Finance & internal audit
Reconcile physical presence to the register without chasing site spreadsheets.
Ops & facilities
Run site sweeps and close variances before the next review lands.
IT & security
Prove devices and kit are where the register says — and flag what is not.
Continue exploring
Related capabilities
Frequently asked questions
What is asset reconciliation?
Asset reconciliation compares the digital register to what is physically present — location, condition, and presence — then closes variances with a tracked evidence trail.
How do you audit fixed assets efficiently?
Plan a cycle from the register, sweep with RFID or mobile scan, match results, resolve exceptions, and close — so evidence stays on the asset instead of in spreadsheets.
How does this eliminate ghost assets?
Items that exist on the books but not on site surface as variances. Teams correct or dispose them with a closeout that finance can trust.
How is this different from Custody & Assignment?
Custody tracks who holds an asset day to day. Audit & Reconciliation runs verification cycles that prove location, condition, and change history against the register.
Is this the same as Trust Center compliance?
No. This page covers your organisation's operational asset audits. Trust Center describes AssetZA's own security and compliance posture as a vendor.